What is included in payroll tax services?

Our services cover the full cycle: Form 941 quarterly filings, Form 940 annual FUTA, EFTPS deposit scheduling, Illinois withholding (IL-941), state unemployment (SUTA), W-2/W-3 preparation, and new hire reporting.

Do I need to file both Form 941 and Form 940?

Yes, in almost all cases. Form 941 is filed quarterly for withheld income taxes and FICA. Form 940 is filed annually for federal unemployment (FUTA) liability. We manage both on your behalf.

How do EFTPS payroll tax deposits work?

EFTPS is the IRS system for remitting withheld taxes. Your frequency (monthly or semi-weekly) is determined by a lookback period. Missing deadlines triggers penalties from 2% up to 15%.

What happens if I miss a payroll tax deposit deadline?

The IRS imposes tiered penalties based on lateness. More seriously, the Trust Fund Recovery Penalty can make owners personally liable for unpaid taxes—a liability that survives bankruptcy.

Home

Payroll Tax Services Mokena IL

Payroll tax services and compliance support for small businesses in Mokena IL

Payroll Tax Services in Mokena, IL — Filings, Deposits, and Full Compliance Handled for You

Most small employers get payroll taxes wrong at least once. Missed deposit deadlines, miscalculated FICA, late 941s — the IRS penalty structure is unforgiving. The Wozny Tax Company manages your entire payroll tax calendar: federal filings, EFTPS deposits, Illinois withholding, unemployment reporting, and W-2 preparation. One local CPA team handles it all, so you can focus on running your business.

Schedule a Payroll Tax ReviewLet Us Help

Top Rated Mokena Small Business Accounting

Payroll Taxes Are Easy to Get Wrong — and the Penalties Prove It

Small employers consistently report the same frustrations: a missed EFTPS deposit triggers a penalty letter before they even realized the date passed; a mix-up between federal and Illinois withholding creates a balance due at year-end; a late 941 starts a collection chain with the IRS. These are not signs of carelessness — payroll tax compliance is genuinely complex and deadline-dense.

Here is what we hear from business owners who come to us after a problem:

We missed a payroll tax deposit and received a penalty notice we did not understand.
Our previous payroll provider filed the 941 but we did not realize Illinois still required a separate IL-941.
We grew from one employee to eight and our deposit schedule changed — nobody told us.
We received an IRS notice right before tax season and did not know where to start.
We thought our bookkeeper was handling it. Turns out no one filed the 940 last year.

If any of these sound familiar, you are not alone. And the fix is the same: put a local CPA in charge of the payroll tax calendar before the next deadline hits.

Federal Payroll Tax Filings: 941, 940, W-2/W-3, and Corrections

Federal payroll tax compliance runs on a predictable but unforgiving schedule. We own the entire federal filing cycle for your business — preparation, review, e-filing, and recordkeeping.

What we handle:

Form 941 — Quarterly employer tax return for withheld income taxes and FICA (Social Security and Medicare). Filed four times per year.
Form 940 — Annual FUTA (Federal Unemployment Tax Act) return. Due January 31 each year.
W-2 and W-3 filing — Employee wage statements and the transmittal filed with the SSA by January 31.
Form 941-X — Amended quarterly returns when corrections are needed (overpayments, missed wages, COVID-era credit reconciliation).
FICA calculations and reconciliation — Matching employer share of Social Security and Medicare each pay period.

If any of these sound familiar, you are not alone. And the fix is the same: put a local CPA in charge of the payroll tax calendar before the next deadline hits.

How We Keep Your Payroll Taxes on Track Year-Round

We follow a structured process with every payroll tax client, starting from intake and running through every filing deadline on the calendar.

Intake and Current-State Review

We review your existing registrations (EIN, IDOR, IDES), confirm your deposit schedule, and identify any open notices or unfiled returns before we take over.

Registrations and System Setup

If registrations are missing or incorrect, we help you get properly established with the IRS, IDOR, and IDES before the next deposit or filing is due.

Calendar and Deposit Schedule

We build a payroll tax calendar specific to your business — deposit dates, quarterly 941 deadlines, IL-941 dates, SUTA due dates, and year-end W-2/940 milestones.

Ongoing Filings and Deposits

We handle every recurring obligation on schedule. You provide payroll data; we calculate, file, and remit. Every action is documented and confirmation copies are shared with you.

Notice Support and Year-End Close

If an IRS or IDOR notice arrives, we respond. At year-end, we close out the payroll year, prepare W-2s and W-3, file the final 940, and reconcile all quarterly filings.

"They made it so easy. Our taxes were done when we attended the appointment. They were professional and friendly." — Wozny Tax client

EFTPS Deposits, IL Withholding, SUTA, and New Hire Reporting

Federal filings are only half the picture. Illinois employers also face a separate set of state payroll obligations with their own deadlines, forms, and agencies. We keep both tracks synchronized so nothing falls through the gap between federal and state.

Federal deposit and state services we provide:

EFTPS deposit scheduling — We calculate your correct deposit schedule (monthly or semi-weekly) based on your lookback period liability and make sure deposits hit the IRS system on time.
Illinois withholding (IL-941) — Quarterly filing with the Illinois Department of Revenue for state income taxes withheld from employee wages.
Illinois withholding deposits — Remittance through MyTax Illinois at the required frequency.
State unemployment (SUTA / UI-3-40) — Quarterly reporting to the Illinois Department of Employment Security (IDES) for unemployment insurance contributions.
New hire reporting — Illinois requires employers to report all new hires to the IDHS within 20 days. We handle this as part of onboarding each employee into the payroll system.
Multi-state withholding — If you have employees working in Indiana, Wisconsin, or other states, we coordinate the additional withholding registrations and filings.

Costly Payroll Compliance Mistakes We Help You Avoid

Common mistakes we prevent:

Treating state withholding as part of the 941 deposit — it is a separate payment to IDOR.
Using the wrong deposit frequency after payroll grows — schedules must be rechecked each year.
Skipping SUTA because you have only one or two employees — all Illinois employers with covered wages are required to file.
Missing new hire reporting deadlines, which are separate from payroll tax deadlines.

Payroll Tax Support Built for Small Employers in Will County

Our payroll tax services are designed specifically for the employers that local software and national payroll processors underserve. If you fall into one of these categories, we are a strong fit:

Small businesses with 1 to 25 employees — You have real payroll tax obligations but do not have an in-house HR or accounting team to manage them. We step into that role entirely.
Businesses approaching their first hire — Getting the registrations, withholding setup, and deposit schedule right from day one avoids years of cleanup. We help first-time employers start correctly.
Seasonal employers and variable-schedule businesses — Your workforce fluctuates. Your deposit schedule and filing complexity can change. We monitor and adjust throughout the year.
Business owners who received a payroll tax notice — If you already have a problem, we work through it systematically: identifying the gap, responding to the agency, and setting up proper compliance going forward.
Contractors transitioning employees to W-2 status — Misclassification cleanup requires re-registration, retroactive withholding analysis, and careful filing. We have handled this before.

We serve businesses throughout Mokena, New Lenox, Frankfort, Tinley Park, Orland Park, and the broader Will County area. Our office is located at 9400 Bormet Dr, Suite 7, Mokena, IL 60448.

Hiring in Mokena for the first time also means local setup: new employers register with the Village of Mokena and confirm any local licensing or zoning requirements at Village Hall before the first payroll run. We fold these registration steps into payroll setup so federal, Illinois, and local obligations start clean. If you prefer to keep payroll in-house, we can help you choose payroll compliance software that fits your headcount and filing calendar, then reconcile its output at filing time.

Payroll tax filing is included in our full payroll services.

Payroll Tax Services: Frequently Asked Questions

Our payroll tax services cover the full cycle: Form 941 quarterly filings, Form 940 annual FUTA return, EFTPS deposit scheduling, Illinois withholding filings (IL-941), state unemployment (SUTA/UI-3-40), W-2 and W-3 preparation, new hire reporting, and response support when IRS or IDOR notices arrive. You can also bundle payroll tax services with bookkeeping for a fully coordinated back-office solution.

EFTPS (Electronic Federal Tax Payment System) is the IRS system through which employers remit withheld taxes and their matching FICA contributions. Your deposit frequency — monthly or semi-weekly — is determined by your total tax liability during a prior 12-month lookback period. Deposits must be made by specific banking day cutoffs. Missing those deadlines triggers failure-to-deposit penalties that start at 2% and scale up to 15%. We build your deposit schedule and handle every remittance on time.

Illinois employers file the IL-941 quarterly return with the Illinois Department of Revenue for state income tax withheld, make corresponding withholding deposits through MyTax Illinois, file Form UI-3/40 quarterly with IDES for state unemployment insurance contributions, submit W-2s and the IL-W-3 transmittal to IDOR by January 31, and complete new hire reporting through the Illinois IDHS portal within 20 days of hire. Each of these has its own agency, login system, and deadline. We track and manage all of them.

Yes. Bring the notice to us and we will review it, identify what triggered it, and help you respond. Common payroll tax notices involve discrepancies between 941 totals and W-2 wages, missed or underpaid deposits, or late returns. Depending on the situation, we may be able to request abatement of first-time penalties. We recommend calling us as soon as a notice arrives — response deadlines are typically 30 to 60 days.

Yes, and we recommend it. When one firm manages payroll tax filings, the general ledger, and year-end reporting simultaneously, the numbers reconcile cleanly. Your quarterly 941 wages, annual W-2 totals, and P&L labor costs all match. When different providers handle these separately, reconciliation errors are common and often discovered late. We offer integrated services designed to eliminate that problem.

Withholding begins with the very first paycheck issued to a W-2 employee. Before that first hire, you need an EIN from the IRS, registration with IDOR for Illinois withholding, and registration with IDES for unemployment insurance. The deposit schedule clock starts from your first payroll. If you are approaching your first hire and have not set up these registrations, schedule a call with us before payroll runs.

The IRS imposes a tiered failure-to-deposit penalty: 2% for deposits 1 to 5 days late, 5% for 6 to 15 days late, 10% for 16 or more days late, and up to 15% if the IRS issues a demand notice and you still do not pay. More seriously, the Trust Fund Recovery Penalty (TFRP) can make business owners personally liable for the employee portion of unpaid payroll taxes — a liability that survives bankruptcy. These penalties are avoidable entirely with a managed deposit schedule.

Tax Preparation Service Area From Our Mokena, IL Office

Let our Certified Public Accountants along with our full service team help make your business more successful so you can achieve the financial success you deserve.

Address

The Wozny Tax Company
9400 Bormet Dr, Suite 7, Mokena, IL 60448

Phone: 708.479.1700

Business Hours

Monday: 9:00 AM– 4:00 PM
Tuesday: 9:00 AM– 4:00 PM
Wednesday: 9:00 AM– 4:00 PM
Thursday: 9:00 AM– 4:00 PM
Friday: Closed
Saturday: Closed
Sunday: Closed

Service Area

Serving clients from Joliet, Mokena, Hinsdale, Oak Park, New Lenox, Homer Glen, Naperville, Plainfield, Bolingbrook, Orland Park, Tinley Park, Downers Grove, Oak Lawn, and Manhattan.

Book My Tax Consultation